Document Printer vs. Barcode Printer:
What’s the Difference?
And which one does your business actually need?
Published: December 15, 2025
FAQ: How do I integrate my Barcode printer into my network?
Answer: All Barcode printers have the option to upgrade into Ethernet modules to connect to any network, Wireless, and LAN. However, the Industrial Printer normally comes with an Ethernet module included in the MLB
Choosing between a document printer and a barcode printer sounds simple… until you realize they’re built for totally different worlds. Knowing the difference can save your business money and improve your workflow.
Let’s break it down!
Quick Comparison Table
Feature
Main Use
Technology
Consumables
Best For
Durability
Speed
Document Printer
Text, photos, reports
Inkjet/Laser
Ink or toner
Offices, paperwork, schools
Can smudge/fade
Moderate
Barcode Printer
Labels, barcodes, QR Codes
Direct thermal/Thermal Transfer
No ink (DT)/Ribbon (TT)
Retail, logistics, packaging
Fade-, heat-, scratch-resistant
Fast, continuous label printing
Common industries using printers
Looking for a reliable printer? Check out our top-recommended models.
Which One Should You Choose?
Choose a Document Printer if you…
- Work in an office
- Print documents more than labels
- Print school materials
Choose a Barcode Printer if you…
- Run a business with inventory or shipping
- Print labels daily
- Want durable, scannable barcodes
- Want to save on ink and toner
